Grantees are required to submit several reports during the program year, all of which must be presented to PDE or its designee in a complete and timely fashion. Failure to comply with data and other report submission requirements may result in a mandated remedial workshop and follow-up on-site monitoring, delays in payment receipt, and/or termination of funding.
Minimum reporting requirements
Regular individual children and youth data submission for displaced students
Grant recipients will provide individual child/youth information through regular ECYEH reporting in the ECYEH Data System.
Service delivery detail data submission
LEA grantees will report service delivery information by student within the ECYEH Data System. LEAs will indicate “ARP-HCY” for any services a student receives using APR-HCY funds. LEAs will indicate any other funding source that applies to the service(s). LEAs may find detailed ECYEH directions located under the “HELP” tab in the ECYEH Data System.
ECYEH Program Regional Office grantees will report ARP-HCY professional development, training, and technical assistance activities.
Updates and reminders will be sent to Homeless Liaisons periodically throughout the program year in ECYEH data-related communications.
Grant recipients must submit other reports and surveys as required by the U.S. Department of Education and/or PDE.
Reporting is expected to take three primary forms, in addition to fiscal reporting:
- Implementation Survey.
– At the beginning of the program/pre-implementation to indicate LEA plans.
– Annually demonstrating LEA activities provided/implemented throughout the program year (anticipated May/June 2023, May/June 2024).
- Additional service delivery funding categories within the existing online ECYEH reporting system.
- Quarterly surveys (brief).