These orientations, held November 2021, should be viewed by ARP-HCY Fund recipients to help guide their implementation of Pennsylvania’s ARP-HCY program.
- Pennsylvania ECYEH Program.
- McKinney-Vento 101.
- Origin of ARP-HCY.
- ARP-HCY Expectations, Programming, and Allowable Activities.
- ARP-HCY Regional Office Programming and Activities.
- Support Team.
- Fiscal Orientation.
- Reporting, Data Collection, Submission, and Evaluation.
Grantees are required to submit several reports during the program year, all of which must be presented to PDE or its designee in a complete and timely fashion. Failure to comply with data and other report submission requirements may result in a mandated remedial workshop and follow-up on-site monitoring, delays in payment receipt, and/or termination of funding.
Minimum reporting requirements
Regular individual children and youth data submission for displaced students
Grant recipients will provide individual child/youth information through regular ECYEH reporting in the ECYEH Data System.
Service delivery detail data submission
LEA grantees will report service delivery information by student within the ECYEH Data System. LEAs will indicate “ARP-HCY” for any services a student receives using APR-HCY funds. LEAs will indicate any other funding source that applies to the service(s). LEAs may find detailed ECYEH directions located under the “HELP” tab in the ECYEH Data System.
ECYEH Program Regional Office grantees will report ARP-HCY professional development, training, and technical assistance activities.
Updates and reminders will be sent to Homeless Liaisons periodically throughout the program year in ECYEH data-related communications.
Grant recipients must submit other reports and surveys as required by the U.S. Department of Education and/or PDE.
Reporting is expected to take three primary forms, in addition to fiscal reporting:
- Implementation Survey.
– At the beginning of the program/pre-implementation to indicate LEA plans.
– Annually demonstrating LEA activities provided/implemented throughout the program year (anticipated May/June 2023, May/June 2024).
- Additional service delivery funding categories within the existing online ECYEH reporting system.
- Quarterly surveys (brief).
ARP-HCY Program Usage of Funds for Transportation
The following are scenarios of how the American Rescue Plan Homeless Children and Youth (ARP-HCY) funds can and CANNOT be used for transportation services to enable children and youth experiencing homeless to attend classes and participate fully in school activities.
LEAs are advised that if they intend to use the majority of their funds for transportation purposes, they will be required to supply any and all needs for students experiencing homelessness that are described in the ARP- HCY RFA throughout the grant period.
Download ARP-HCY Usage of Funds for Transportation Scenarios PDF
Restorative Practices Sessions Series
The ARP-HCY virtual Restorative Practices sessions are designed to promote well-being, growth, and educational equity to nurture the full potential of youth, families, educational practitioners, schools, and communities. The Youth and Families Series is for students, young adults, parents or guardians, and other family members. The Educator Series is for homeless liaisons, school staff supporting students and families experiencing homelessness, community colleagues and partners, and other children and youth serving professionals.
View current sessions and learn about our instructor, Dr. Rajni Shankar-Brown
Preparing for ECYEH and ARP-HCY Monitoring with the 2022 Revised Monitoring Tool
The recorded webinar, PDF of the PowerPoint presentation, and Frequently Asked Questions document provide guidance for homeless liaisons, superintendents, and additional school staff on the process for ECYEH monitoring and the process for ARP-HCY monitoring; including an overview of the revised monitoring tool used during monitoring visits, review of required documentation, best practices for preparing for your monitoring visit, and data reporting required as part of the monitoring process.
View Preparing for ECYEH and ARP-HCY Monitoring video
We have compiled several resources to help support the American Rescue Plan Homeless Children and Youth Program for educators and youth-serving professionals.
National Center for Homeless Education, American Rescue Plan Act
Pennsylvania Department of Education American Rescue Plan Homeless Children and Youth (ARP-HCY) Program
Pennsylvania Department of Education ARP ESSER State Plan
Pennsylvania Department of Education, American Rescue Plan (ARP) Elementary and Secondary School Emergency Relief (ESSER) Fund
School House Connection provides information on how to use your ARP-HCY funds, including consortium checklist, allowable and strategic use of funds, and the district checklist to help identify and support students experiencing homelessness.